Vacancy Announcement for Admin and Finance Officer 2024

The International Centre for Refugee and Migration Studies (ICRMS) is excited to announce a remarkable opportunity for dynamic and committed professionals. We are actively searching for a dedicated Admin and Finance Officer to join our team on a full-time basis until March 2025.

Position Details:

Position: Admin and Finance Officer
Type: Full-Time
Duration: Until March 2025

Responsibilities:

Financial Management:
- Oversee all financial management processes, including budgeting, expenditure management, and reconciliation of funds.
- Prepare financial statements, monthly reports, and management information reports as required.
- Ensure timely completion of internal and external audits, and provide assistance in finalizing and auditing books of accounts.
- Manage funds efficiently, including financial planning and compliance with statutory requirements.
- Liaise with stakeholders to address financial matters and complete assigned tasks promptly.
Compliance Management:
- Ensure compliance with government funding procedures and various guidelines related to financial management.
- Audit funds, furnish utilization certificates, and maintain records of expenditures, donations, and other financial documents.
- Develop and implement best practices and standard operating procedures (SOPs) for financial management.
- Stay updated with financial regulations and compliance standards, ensuring adherence to all relevant laws and regulations.
Administrative Duties:
- Assist in managing administrative tasks related to office operations, procurement, and vendor management.
- Maintain records, files, and documents related to funds, expenditures, and other administrative matters.
- Prepare reports and documentation for meetings, presentations, and audits.
- Collaborate with team members to ensure smooth functioning of administrative processes.

Requirements:

Bachelor’s/Master’s degree in Finance, Accounting, or a related field.
Minimum of 3 years of relevant experience in finance and compliance management.
Proficiency in accounting software (e.g., QuickBooks, Peachtree, or equivalent) and Microsoft Excel.
Strong understanding of government funding procedures and compliance guidelines.
Excellent organizational and multitasking abilities, with attention to detail.
Effective communication skills for liaising with stakeholders and presenting financial reports.
Proactive mindset with the ability to meet deadlines and manage audits efficiently.
Knowledge of financial regulations and compliance standards.

How To Apply:

Interested candidates are invited to submit their resume, a cover letter highlighting their relevant experience and interest in the position, and any portfolio or sample reports (if applicable).

Application Deadline:

Applications must be received by 25 March 2024

Note: Only shortlisted candidates will be contacted for further steps of the selection process.